Work Term Checklist:
BEFORE YOU LEAVE CAMPUS TO BEGIN WORK
ACADEMIC
- Request enrollment in Engineering 4191. For instructions, please visit ENGR 4191 on our website. ENGR 4191 will record the co-op or internship experience on your transcript as “professional practice.” Enrollment also allows the generation of your registration materials and retains your student benefits, such as use of the health center, use of athletic facilities (at an additional cost), use of the libraries, and eligibility to pick up athletic tickets. If you receive VA benefits make sure you are enrolled in the full-term section during the summer.
- Drop your other classes. If you obtain your position after classes have begun, talk to us regarding the possibility of being enrolled in Engineering 4191 before you drop your other classes. You will also need to remove yourself from any waitlisted courses.
- Tell your Academic Advisor you will be working and discuss scheduling considerations for your next semester of classes in advance.
- Make a note of important contact information:
- Your Academic Advisor:
- ECS contact information:
Phone (614) 292-6651
website http://ecs.osu.edu
email eng-ecs@osu.edu
FINANCIAL
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Pay your fees by your due date. Check your online Statement of Account for the balance associated with enrollment in ENGR 4191. Unless you specifically ask Financial Aid to have your scholarships adjusted, your scholarships will not automatically cover your fees
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Financial Aid and University Scholarship students need to meet with a Financial Aid Counselor to assess how co-oping will affect financial aid. Financial aid does not post for co-op semesters. Engineering scholarship students need to meet with the College of Engineering Scholarships Team (eng-coe-scholarships@osu.edu).
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Health Insurance: Ohio State students are required to carry adequate health insurance. This requirement may be met either by enrolling in the University-sponsored Student Health Insurance Plan (SHIP) or by enrollment in another health insurance plan offering comparable coverage. Please contact SHIP for further information at shi_info@osu.edu or (614) 688-7979
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If you have personal car or health insurance that requires proof of your enrollment status, email your request for a enrollment status letter to eng-ecs@osu.edu.
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Recreation and Athletics: If you will be picking-up athletic tickets, we have provided your name and student id number to the athletic ticket office. If purchasing a greens fee at the Ohio State Golf Course, or purchasing a recreation center membership, you may need an enrollment status letter from our office. Email our office (eng-ecs@osu.edu) if you need an enrollment status letter.
HOUSING
- Students living in Residence Halls who are working too far to commute can have residence hall contracts inactivated for that semester. If you need your contract inactivated, let us know when you complete the form for ENGR 4191. (Please contact Housing concerning future semesters' contracts.) If you’re leaving campus for a spring semester work assignment and plan to reside in the dorms the following academic year, contact Ohio State Housing at (614) 292-8266 to have your application sent to your permanent address
- If you would like to find or sublet an apartment, contact Neighborhood Services and Collaborations at (614) 292-0100
SPECIAL GROUPS
- Overseas Employment: If you have accepted a co-op or internship position overseas, visit the Office of International Affairs (OIA) for information on supplemental insurance, health issues and safety precautions. Contact OIA for further information at (614) 292-6101
- Student athletes must also meet with a counselor in the Athletic Compliance Office
- International Students:
- Have your Curricular Practical Training (CPT) Recommendation “permission to work” signed by your academic advisor
- Take it to the Office of International Affairs (OIA) to receive a new I-20
- Bring your new I-20 to ECS so that we may make a record of it. (The I-20 is necessary to avoid violating your Student Visa, which could result in your being forced to leave the U.S.)
- Request enrollment in ENGR 4191 (Please see ENGR 4191 page for instructions)
THINGS TO DO WHILE YOU ARE ON WORK ASSIGNMENT
For all students - whether enrolled in ENGR 4191 or not.
FOR ECS
- Complete the Mid-Term Early Experience Information survey (emailed to you from Handshake at the beginning of the semester). This survey is required for students enrolled in ENGR 4191 and is encouraged for students not enrolled in the course. Complete this survey the first week of the semester or the first week of work if your start date is after the semester begins.
- Complete the Experience Evaluation survey (emailed to you from Handshake approximately 2 weeks prior to the end of the semester). This evaluation is required for students enrolled in ENGR 4191. The evaluation survey must be completed by the last day of classes to receive a satisfactory grade for the semester enrolled in ENGR 4191.
- Ask your supervisor to complete the Performance Evaluation survey. Your supervisor will receive the Performance Evaluation survey at the email address provided in the Early Experience survey approximately 2 weeks prior to the end of the semester. The Performance Evaluations must be submitted by the last day of classes for each semester you work. If your supervisor does not receive the email, the performance evaluation form can be downloaded on the ENGR 4191 webpage.
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Provide us with the phone number and email where you can be reached while on work assignment if not already reported on the form
FOR OHIO STATE
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Schedule classes for the semester you will be returning to campus or,
Submit a new experience and ENGR 4191 enrollment request for the next semester in Handshake if you are doing a consecutive work term. -
Autumn co-ops/interns must be sure to complete Financial Aid applications by the February deadline
Print this list for reference!